You became a practitioner.
Not a client-chasing machine.
Your clients and patients deserve your full attention. So does your practice — which is why it needs a system that runs itself.
Sound familiar?
Whether you're a dietitian, nutritionist, health coach, or wellness practitioner — this is the same story.
Every missed follow-up...Every no-show...
That's not just an admin problem.
That's revenue and clients walking out the door.
There's a better way.
One system.
Your entire client journey.
From the moment someone discovers you, to re-booking after their last session — automated, connected, and done-for-you.
Instant Enquiry Response
A warm, professional reply fires the second someone enquires — day or night. No more lost weekend bookings.
Online Booking + Smart Reminders
Clients book directly into your calendar 24/7. Automated SMS and email reminders cut no-shows by up to 80%.
Automated Intake Forms
Clients complete their intake before they arrive — so your first session starts with care, not paperwork.
Post-Session Follow-Up
A timed sequence checks in, reinforces their plan, and gently re-books — without you lifting a finger.
Client Re-Activation
Re-engage clients gone quiet in the last 3, 6, or 12 months. Revenue you didn't know you had.
Lead Capture Funnels
Turn website traffic into warm, interested prospective clients — with nurture sequences that run themselves.
CRM + Pipeline
Every client and enquiry in one clean dashboard — from first contact to re-booking.
Review Generation
Automatically ask happy clients for Google reviews at exactly the right moment.
AI Automations
AI bots respond to enquiries, qualify prospects, and book appointments — 24/7, without you involved.
Referral Tracking
Track every GP and professional referral — acknowledged, nurtured, never dropped.
Ongoing Support Included
Unlike other providers, ongoing system support is included in your monthly subscription. One bill. No surprises.
Privacy-First Setup
Built with privacy and compliance in mind — data handled securely with your clients' trust in focus.
See exactly what
your practice runs on.
Every piece connected. Every client touchpoint automated. This is what GrowSync builds for your practice.
Every message.
One inbox.
SMS, email, website chat, and social DMs all land in one unified inbox. No more switching between apps to see if someone replied. Respond in seconds — or let the AI bot handle it automatically.
- Instant AI auto-reply to new enquiries
- SMS, email, and chat in one place
- Two-way texting with clients
- Read receipts and conversation history
Set it once.
Run forever.
Visual automation workflows that handle your entire client journey. When someone enquires, books, or goes quiet — the right message goes out automatically, at the right time.
- New enquiry to booking in under 5 minutes
- Post-session follow-up sequences
- Lapsed client re-engagement campaigns
- Intake form trigger on new booking
Bookings on autopilot.
No-shows eliminated.
Clients book directly into your calendar 24/7 — no back-and-forth, no phone tag. Automated reminders go out via SMS and email, so you start every week with a full schedule and zero chasing.
- 24/7 self-booking from your website
- Automated SMS confirmation on booking
- Reminder sequence 48h, 24h, and 1h before
- Reschedule and cancellation handled automatically
You're already paying for this.
Just not in one place.
Most health and wellness practices use 4–6 tools that don't talk to each other. Add them up.
saved every month — with a more connected, automated system than scattered tools ever gave you.
From demo to live —
in 2 to 3 weeks.
Book Your Free 45-Min Demo
We walk through your current setup via Google Meet — diagnosing exactly where clients fall through, then showing you what a connected system looks like for your practice. No prep needed. Just show up.
Custom System Blueprint
Based on your practice, niche, and client journey, I map out exactly what gets built — and what the experience looks like from your client's first click to their re-booking.
I Build It. 100% Done-For-You.
You focus on clients. I build, test, and configure every part — booking, automations, CRM, follow-up sequences. No DIY. No tech headaches.
Launch + Handover
We go live together with a full walkthrough and recorded training — so you feel confident from day one. Post-launch support window included in every package.
Ongoing — Ren Stays With You.
Your $197/mo includes the platform and me. System monitoring, updates, new automations, troubleshooting — all covered. Most providers leave after setup. I don't.
Clear pricing.
Ongoing support always included.
One-time setup fee + $197/mo covers your platform and Ren's ongoing support. No separate maintenance bills. Ever.
Package 01
Practice Starter
The essentials — enquiry capture, booking, reminders, and basic follow-up. For solo practitioners ready to stop doing it manually.
One-time setup · ~2 weeks · No lock-in
- Online booking calendar + self-scheduling
- Automated confirmation + SMS/email reminders
- Instant new enquiry response automation
- Pre-consult intake form automation
- Basic CRM + enquiry pipeline
- Post-session follow-up sequence (3-touch)
- Google review request automation
- Full handover + recorded training
- 14-day post-launch support
- Monthly system monitoring in $197/mo
- Lead capture landing page
- Client re-activation campaign
- AI automations
Package 02
Full Practice System
The complete client journey — from first click to re-booking. For practitioners serious about growing without burning out.
One-time setup · ~3 weeks · No lock-in
- Everything in Practice Starter
- Lead capture landing page + lead magnet
- Full nurture sequence (5–7 touch)
- Post-session re-engagement (multi-touch)
- Client re-activation campaign (3/6/12 months)
- GP + specialist referral tracking
- Multi-practitioner CRM (up to 3)
- Practice performance dashboard
- 2 custom landing pages
- 30-day post-launch support
- Monthly review + optimisation in $197/mo
- New automations as your practice grows
Package 03
Practice Growth
For established practices ready to scale — advanced AI automations, multi-channel funnels, and full team systems.
One-time setup · ~4 weeks · No lock-in
- Everything in Full Practice System
- AI Conversation Bot (SMS, chat, email)
- AI-powered lead nurture sequences
- AI Appointment Booking Bot
- Unlimited practitioners in CRM
- Up to 5 custom landing pages
- Advanced multi-step nurture (10+ touch)
- GP referral gift + nurture campaign
- Waitlist management automation
- 60-day post-launch support
- Priority support + monthly strategy call
- Seasonal campaigns built for you quarterly
Not sure which package is right? Book a free 45-min demo — I'll recommend the right fit based on your practice size, team, and goals. No pressure, no obligation. You'll leave with clarity either way.
What clients say
after working with Ren.
All verified on Upwork · 5.0 rating · 100% Job Success Score
Ren was clearly very knowledgeable, which gave me confidence in her suggestions. She walked us through solutions we could address now, and provided next steps for those needing more work. I definitely recommend working with her.
Chris M.
Practice Owner · Feb 2025
Able to decipher my problems for me when I could not fully understand them myself. That level of clarity and patience is rare — Ren just gets it.
Alex R.
Health Practitioner · Jan 2025
Straight forward, knowledgeable and instructive. Will come back for more help from Ren!
Ben T.
Clinic Owner · Dec 2024
Very patient with me given my experience level. Able to answer all questions and provide logical and well thought out solutions — she never made me feel behind or overwhelmed.
Dana W.
Allied Health Practitioner · Nov 2024
Very fast and good communication! Will hire again! Ren handled all the workflow setups and onboarding — delivered cleanly, no fuss, ahead of schedule.
Kim L.
Agency Owner · Mar–Dec 2023
Great to work with. Ren was great with communication and we would work with her in the future without hesitation. Highly recommend.
Mark S.
Business Owner · Jan–Mar 2023
The system builder
behind your client pipeline.
I'm a marketing automation specialist and CRM system builder based in the Philippines, with over 4 years of experience building practice management systems for dietitians, nutritionists, health coaches, wellness practitioners, and allied health businesses across Australia, the US, the UK, and Canada.
Before going independent, I spent two years at Vortex Virtual — a Gold SaaS Award-winning healthcare marketing agency — building systems specifically for functional medicine, integrative health, naturopathic, and nutrition practices. That's where I learned exactly how health and wellness practices really operate — and where clients fall through.
I build under my brand GrowSync, and I work with a small number of clients at a time — so your project always gets my full attention, not a VA who learned the software last week.
"Under-promise, over-deliver, and never leave you guessing."
45 minutes.
Complete clarity.
No prep needed. We'll diagnose your current setup, then show you exactly what an automated client system looks like for your practice — whether we work together or not.
Booking goes directly into Ren's calendar. You'll receive a Google Meet link immediately after booking.
Questions before
you book.
Not at all. Everything is 100% done-for-you. I handle the full build, testing, and handover — then walk you through it in a recorded session. Most clients feel confident within a day of launch.
GrowSync is my brand for an all-in-one marketing and CRM platform used by thousands of healthcare and wellness practices globally. It handles booking, email and SMS automations, CRM, pipelines, landing pages, and AI features in one connected place — so you're not juggling multiple tools. I'll show you the full system on the demo call. It works across all health and wellness practice types.
The $197/month covers your GrowSync platform subscription plus my ongoing support — system monitoring, minor updates, troubleshooting, and keeping everything running smoothly. Most providers charge separately for platform access and maintenance. With me, it's one flat monthly fee covering both.
Yes — SMS, phone calls, and AI features are billed on a pay-as-you-go basis on top of the $197/mo platform fee. These are passed through at cost with no markup. SMS costs approximately $0.008–$0.019 per message segment. Emails beyond ~10,000/month cost approximately $0.001 each. AI features run at ~$0.02–$0.04 per message or $0.13/min for voice. US-based practices also require A2P 10DLC registration (~$24–$72 one-time + ~$2–$10/mo). I'll walk you through all expected usage costs during the demo so there are no surprises.
Yes — in most cases we can integrate with your existing practice management software or run GrowSync alongside it. I never recommend removing a tool that's already working well for your clinical records. The demo is the best place to map out your current setup.
Absolutely — the majority of my health and wellness clients are AU-based. I work across all Australian time zones and am familiar with Medicare CDM, EPC referrals, Cliniko and Power Diary integrations. Telehealth practices across AU, UK, US, and Canada are all welcome.
Practice Starter takes ~2 weeks. Full Practice System takes 2–3 weeks. Practice Growth takes ~4 weeks. Timelines depend on how quickly content, branding, and access are provided — but I keep things moving and update you throughout.